Equip your remote teams with a versatile and comprehensive toolkit designed to meet all your remote work tools needs in one place. This software simplifies workflows, integrating various essential functions to reduce the need for multiple platforms and tools.
1. Motion
Motion is your go-to platform for tackling remote work challenges. It combines the capabilities of a personal meeting assistant, project manager, and team communication hub, all in one place. Scheduling meetings becomes a breeze—no more endless back-and-forth emails. Share your availability, adjust preferences, and book the ideal time with a simple click.
This tool also ensures that your calendar stays organized, automatically integrating meetings into your daily schedule. Beyond scheduling, Motion helps teams track project progress, manage tasks, and monitor individual performance. The platform prioritizes critical tasks and delegates them to the right team members, ensuring nothing slips through the cracks.
With integrated communication channels, Motion fosters clear and efficient team interactions, strengthening feedback loops and keeping everyone aligned on project goals.
Highlights:
- AI-powered calendar and task management
- Seamless meeting scheduling
- Real-time project tracking and task delegation
- Centralized storage for all project materials
- Zapier integration for app compatibility
2. Calendly
Calendly revolutionizes remote team scheduling with its intuitive smart scheduling feature. Through an easily accessible link, clients and teams can view available slots and book meetings instantly.
It syncs with your calendar to prevent double bookings and offers customizable settings, such as buffer times and unique event types, making scheduling as smooth as possible.
Key Features:
- Instant meeting links
- Real-time availability
- Customizable scheduling settings
3. Slack
Slack is the communication powerhouse for remote teams. It organizes conversations into channels, ensuring that discussions remain focused on specific projects. Slack also supports private messaging for confidential discussions and integrates with third-party apps like Google Drive and Trello to centralize your tools and information.
The platform’s powerful search functionality makes retrieving past conversations easy, so important information is never lost.
Notable Features:
- Channel-based communication
- In-app voice and video calls
- Quick access to past chats
4. Google Drive
Google Drive provides a secure cloud-based space for storing files, documents, and images. It allows teams to collaborate on documents in real-time, with changes automatically saved as you work.
The platform’s robust search feature makes finding files straightforward, even if you’re unsure where they were originally stored. Integrated with Google Docs, Sheets, and Slides, Drive lets you create and edit documents directly on the platform.
Core Features:
- Real-time document collaboration
- Powerful search capabilities
- Seamless integration with Google services
5. Zoom
Zoom has become the virtual meeting room of choice for remote teams, offering high-quality video and audio for official meetings, webinars, and impromptu brainstorming sessions. The platform’s user-friendly interface, screen-sharing capabilities, and online whiteboard make it easy for even non-tech-savvy team members to use.
Zoom also supports breakout rooms for smaller group discussions, ensuring focused and productive meetings.
Key Aspects:
- Personalized virtual backgrounds
- Breakout rooms for targeted discussions
- Touch-up appearance features for enhanced video quality
6. Wrike
Wrike is a robust task management tool that supports the complete breakdown of projects into tasks and subtasks, each assigned to specific team members. With timeline views and Gantt charts, teams can visualize project timelines and dependencies, facilitating effective planning and timely adjustments. Wrike’s customizable dashboards let teams tailor their workspace, ensuring that they can quickly access the tools and information they need.
Key Features:
- Customizable dashboards for tailored project views
- Real-time activity stream for instant updates
- Integration with popular tools for enhanced functionality
7. HubSpot Meetings
HubSpot Meetings blends scheduling with CRM capabilities, automatically adding contact details to your HubSpot database as meetings are booked. A shared link allows clients and team members to view available times and book meetings, reducing the need for back-and-forth emails. Integration with Google and Office 365 calendars helps prevent double bookings and keeps your scheduling organized.
Top Features:
- Automated email reminders to reduce no-shows
- Customizable meeting links that match your branding
- Integration with CRM for streamlined contact management
8. Dropbox
Dropbox offers a cloud-based platform for storing and sharing files, providing remote teams with easy access to documents from any device with an internet connection.
In addition to secure storage, Dropbox features tools for delivering large files and obtaining legally binding eSignatures, making it a versatile solution for remote work.
Features Include:
- Smart sync to save local storage space
- File revision tracking
- Easy file sharing, even with non-Dropbox users
9. Trello
Trello’s visual-centric approach to project management makes it an ideal choice for remote teams. Using boards, lists, and cards, teams can easily organize tasks and monitor progress. Each card serves as a detailed task note with descriptions, deadlines, checklists, and attachments, making it easy to track tasks and responsibilities.
Trello’s drag-and-drop feature allows teams to easily rearrange tasks and prioritize work, while its productivity metrics offer insights into team performance.
Main Features:
- Visual task organization with boards, lists, and cards
- Customizable labels and tags
- Drag-and-drop functionality for task management
